For over a decade, ePACT has been a trusted solution for collecting and managing emergency contact, medical, and waiver information in the recreation space. Organizations across North America, from municipal Parks & Rec departments to camps and sports leagues, have relied on the ePACT solution to streamline health records, reduce paperwork, and ensure staff have access to critical information when it matters most.

Today, that same value is delivered, but through the direct integration with RecTrac, Vermont Systems has continued to provide Parks & Recreation leaders even greater efficiencies to simplify staff workflows and improve participant safety. By aligning these features with RecTrac’s registration process, we’re able to streamline your emergency preparedness and participant data management for staff, families, and administrators alike.

The Integration Delivers

Emergency Data Collection – Streamlined and Secure

Families can submit emergency contacts, medical details, allergies, immunization records, and signed waivers through a HIPAA and SOC 2 compliant portal. No more chasing paperwork or sifting through binders.

Mobile and Offline Access

Staff in the field, at summer camps, sports events, or outdoor programs, can access encrypted participant profiles via mobile devices, even without internet access. This enhances readiness in any location.

Embedded Setup

This integration empowers your RecTrac administrators by eliminating the need to manage the integration in two systems. Once the initial setup is configured within RecTrac’s Program Setup screen, ePACT automatically identifies which programs require invites, so your team can stay focused on running programs instead of toggling between platforms.

Real-Time Alerts and Communication

ePACT’s integrated communication tools allow staff to send one-way SMS messages, voice broadcasts, and emergency notifications, all logged and traceable. This feature enhances day-to-day outreach and provides easy and proactive communication in an emergency.

Simplified Admin Workflows

Eliminating redundant data entry and document collection gives staff more time to focus on programming, not paperwork. For example, the system will send a reminder email to the parents for incomplete and non-submitted forms to complete the form. The system can also be set up to request reconfirmation of information after a certain time frame, which can be determined by your system administrators.

Why It Matters for Parks & Rec Teams

The ePACT solution is especially valuable for organizations managing youth programs, camps, or sports leagues, where timely access to medical data and emergency contacts is essential. By embedding these capabilities directly within RecTrac’s registration process, Vermont Systems delivers a streamlined, secure, and field-ready solution for staff and families alike.

No more disconnected systems. No more paper files. Just reliable access to the information that keeps your community safe.

Looking Ahead

Vermont Systems remains committed to evolving our integrated platform to meet the real-world needs of recreation departments. Whether you’re onboarding hundreds of campers, managing before and after school programs, or responding to an urgent situation, you now have everything you need in one seamless recreation management workflow, with the power of the ePACT platform integration. Everything now lives in one secure, accessible ecosystem, backed by the Vermont Systems support team you already trust.

This transition also simplifies your tech stack and ensures that your emergency preparedness tools continue evolving alongside your recreation platform.

Have Questions?

We invite you to contact the Vermont Systems team if you’re looking for a recreation management solution replacement or to enhance your solution for health and emergency record management.